Become a Volunteer Coordinator

Team Coordinators

You would be responsible for coordination of one of the key areas such as DIY Kids, First Aid, Environment, Music, Market, Site Prep, Hospitality, Food, Workshops, Demos, Volunteer Food, Design. You will manage a small crew of  volunteers, and work as part of a larger team of festival organizers. We’ll be counting on you to check in with updates, to manage and work within a budget if applicable, and participate in one or two team coordinator meetings (and fun thank-you gatherings!). Coordinators end up being like family. We work together closely pre-fest and coordinators usually find a bit more time to relax and enjoy workshops on fest weekend, but are still available to manage and help their crews as needed.

Our thanks:

  • Weekend fest ticket
  • Fest t-shirt
  • Lunch each day
  • Post-fest dinner on us
  • Pre-fest farm party & tour
  • Special post-fest thank-you event

Positions at a glance – keep scrolling for a detailed list of team coordinator positions along with their full descriptions.

Campground

You love camping, nature, and aren’t afraid to rough it. You would make an amazing college dorm RA or camp counsellor. You can handle conflict and are a great problem solver.

Responsibilities will include:

  • Presence – Stay over at the campground for the weekend (we know, tough work!).
  • Assistance – Be available to answer questions about fires, food, waste, etc. Help the campers have a great time!
  • Upkeep – Maintain campground site – washroom supply checks, garbage & recycling, etc.
  • Crew – Organize crew members so there is always someone in the campground to provide assistance to guests.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Campground Crew responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

Demos

You’re great at managing people, keeping on top of to-do lists, and getting folks to where they need to be. You love working with people and are a great problem-solver. This is an off-shoot of the Workshop Leader crew. These are mini-workshops that take place at regular intervals throughout the day, and attendees don’t have to sign up to attend them.

Responsibilities will include:

  • Communicate – Work with demo teachers to ensure we get all of the necessary information from them leading up to the festival (this is mostly automated via the website now, but the occasional email or call is required) and provide them with information, including workshop time, location, maps, parking, teacher perks, # of attendees at their workshop, etc.
  • Greet – Meet the demo teachers as they arrive on fest day, to get them oriented to the festival site, give them their lunch tokens and lanyards, and show them where their demo takes place.
  • Crew – Organize crew members so all demo leaders are greeted and directed promptly, and also to help with any pre-fest communications.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Demo Coordinator responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

 

Design

You have an eye for detail and love the modern farmhouse style. You can work magic with a straw bale and some vintage farm goods. You’re a wizard with a chalkboard and a stick of chalk. You’re great at catching hold of the vision and then delegating to a team to get it done.

Responsibilities will include:

  • Plan – Work with the Fest Founders to create a plan for how to achieve the desired atmosphere on the fest grounds.
  • Gather/Collect – beg, borrow & steal (not really that last one!) items that can be used to spruce up the place.
  • Create – Work with your team to create backdrops for stages and photos, pull together small lounge and eating areas, hang flags and lights, and more.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Design Coordinator responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

First Aid

You believe in a combination of western and alternative medicine. You’re organized enough to think of things like having emergency numbers on hand and keep an ambulance path clear on the fest site. You don’t expect accidents, but you’re always prepared for them. Though we hope that this service will go unused, we’d like to prepare in order to serve our attendees. Minimum credentials: RN, MFR, or Paramedic preferred.

Responsibilities will include:

  • First Aid Station – Advise on placement, size and layout of station.
  • Supplies – Plan and budget for necessary supplies  (take inventory of existing supplies – we have a fairly extensive first aid bin, though some items that expire will need replacement).
  • Liaise – Connect with local emergency personnel to create an emergency plan.  This includes clear paths for emergency vehicles and contact numbers for local emergency personnel.
  • Festival Grounds Crew – Organize crew members to walk fest grounds.
  • Station Crew – Organize crew members to staff the station.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above First Aid Crew responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

Hospitality

With hundreds of guests on a large property, we want to ensure everyone can easily find their way to parking, workshops, food and water, washrooms, and first aid.

Responsibilities will include:

  • Parking – Organize crew members to direct fest-day parking.
  • Ticket Booth – Organize crew members to check attendees in at the ticket booth.
  • Merch Table – Organize crew members to sell t-shirts and totes at the Fest merch table.
  • Greeting – Organize crew members to greet and answer attendee questions on the fest grounds.
  • Workshop check-ins – Organize crew members to check attendees in to workshops and introduce teachers.
  • Water Stations – Organize crew members to check on, maintain and refill water stations.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Attendee Hospitality responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

Kids

You love kids and you love nature. You’re excited to nurture a love for nature and homesteading skills within the hearts of the young folks who attend the festival – and to help them have a magical time! You’re organized, yet whimsical. You can see the world through the eyes of a child and understand the importance of play and hands-on learning. You’re great with a team.

Responsibilities will include:

  • Activities – Planning or having someone on your team plan two to four self-guided activities that can be left out in the kids’ area for the day. Activities should fit into the theme and tone of the festival. Note – we have a lot of materials and ideas stashed from previous years.
  • Workshops – Planning or having someone on your team plan three or four kid-focused workshops per fest-day. Workshop topics should fit into the theme and tone of the festival and will be coordinated in collaboration with the Fest Founders. Half of the workshops will be “taught by kids for kids” workshops.
  • Create – Design some zones within the kids’ area, including a rest space with blankets, books, and pillows; an area for parents and babes to nurse, change diapers, with some supplies like wipes, diapers, bandaids and more; activity areas; space for workshops. Note – we do have some of these items and plans from previous years.
  • Organize – Keep track of the daily schedule so workshops are on-time; help workshop leaders as needed.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Kids Crew responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

Market

You have a heart for local food and hand-made goods and you are an awesome organizer. You can keep on top of to-do lists and straggler vendors. You love working with people and are a great problem-solver.

Responsibilities will include:

  • Vendors – Find and book local market vendors – including fresh farm foods, hand-crafted items relevant to homesteaders, and also NGOs and small-businesses that are a good fit.
  • Communicate – Work with vendors to ensure we get all of the necessary information from them leading up to the festival (this is mostly automated via the website now, but the occasional email or call is required). Provide information to vendors, including set-up and tear-down times, health inspector guidelines, location, maps, parking, booth requirements, etc.
  • Decorate –  Plan market lounge and decor and organize volunteer team to help get it set up.
  • Greet –  Welcome vendors on set-up day and take them to their space.
  • Crew – Organize crew members to decorate the market tent, ensure all market vendors are greeted and directed promptly, staff the entry table, and also to help with any pre-fest communications.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Market Coordinator responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

Music

You know that music brings us together, and is the soundtrack that will stick with us as a reminder of a great event. You love music, you’re organized, have knowledge of proper stage and equipment set-up, and are ready to pull together the best soundtrack for the fest!

Responsibilities will include:

  • Musicians – Find and book local musicians in the folk and bluegrass realm. Liaise with musicians as needed pre-fest and at the fest.
  • Schedule – Create the line-up for the weekend – who plays where and when.
  • Gear – Rent and set up sound equipment, prepare stage/s.
  • Crew – Organize crew members to help with set-up, assist musicians, etc.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Music Crew responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

 

Site

You love to solve problems and get stuff done. Building and fixing things is your forte. You might even think of yourself as a Canadian MacGyver.

Responsibilities will include:

  • Organize – Oversee set up and tear down of booths, tents, tables and chairs, signage, parking cones, campsite cooking and dining areas, and more.
  • Solve – Find solutions to any last minute site needs involving things like tech set up, electrical, quick building fixes, etc. You’ll know where everything is stored (’cause we’ll show you), and how to use it to make things work (’cause you just know this kind of stuff).
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Site Coordinator responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.

 

Workshops

You’re great at managing teams, keeping on top of to-do lists, and getting people to where they need to be. You love working with people and are a great problem-solver.

Responsibilities will include:

  • Communicate – Work with workshop teachers to ensure we get all of the necessary information from them leading up to the festival (this is mostly automated via the website now, but the occasional email or call is required) and provide them with information, including workshop time, location, maps, parking, teacher perks, # of attendees at their workshop, etc.
  • Greet – Meet the workshop leaders as they arrive on fest day, to get them oriented to the festival site, give them their lunch tokens and lanyards, and show them where their workshop takes place.
  • Crew – Organize crew members so all workshop leaders are greeted and directed promptly, and also to help with any pre-fest communications.
  • Provide direction and encouragement for your volunteer crew.
  • Troubleshoot any issues that come up in relation to the above Workshop Leader Coordinator responsibilities and liaise with Fest Founders and Volunteer Coordinator as needed.